Employment

The Saskatchewan Council for International Cooperation (SCIC) is currently hiring for three positions: Program Assistant, Youth Coordinator, and Financial Manager/Officer. For full job descriptions and instructions on how to apply, see below!

FINANCIAL MANAGER/OFFICER

Accountable to: Executive Director

Primary Responsibility: Financial Manager/Officer

Hours of work: 40% FTE (14 hours/week)

Primary Location: Regina Saskatchewan

Passionate about international cooperation and finance? Are you our Financial Manager/Officer?

The Saskatchewan Council for International Cooperation (SCIC) builds momentum towards a just, equitable, and sustainable world by enhancing the capacity of our members, educating and inspiring the public to take action, and creating connections among those we serve. Our future success is founded on a 48-year history of focusing our mission, our values, and making a difference in the world.

SCIC is seeking a Financial Manager/Officer to start for 2 days (14 hours at 40% FTE) a week, with starting pay to be negotiated by the successful candidate and SCIC. You will report to the Executive Director and work closely with team members to achieve our goals.

The Position

We seek a high-performing Financial Manager/Officer, who plays a key role in transforming strategic and operational initiatives while ensuring internal controls are in place to adequately safeguard the organization's assets and financial health.

What does success look like?

Ensure compliance with:

o SCIC’s Finance, Financial Controls, and Procurement Policy

o Canadian Accounting Standards for Not-for-Profit organizations

o Canada Revenue Agency and Provincial ISC obligations

o Global Affairs Canada, and other funding agreements

Support the Executive Director to prepare and manage a comprehensive budget by preparing accurate monthly financial statements and reports, and maintaining up-to-date account records
Provides strategic and policy advice to the Executive Director, and the Board of Directors ● Support the Executive Director to prepare the draft budget for review by the Finance & Audit Committee, and the Board of Directors
Will be a member of the bargaining committee on behalf of the management of SCIC ● Maintain the general ledger and oversee financial accounting systems for cash management, accounts payable and receivable, deposits and petty cash; prepare month-end transactions; post to and reconcile general ledger
Reconcile bank and investment accounts
Prepare cheque requisitions and cheques, and ensure invoices and expense reports are supported by the necessary documentation
Oversee the management of all payroll functions including preparing and/or liaising with the Treasurer or Executive Director and bank on monthly staff payroll
Ensure accuracy of payroll-related filings (T4s, source deduction remittances), and prepare Records of Employment (ROE) as required
Oversee the management of employee insurance and benefits plans
Ensure SCIC’s statutory requirements are met including withholding payments (CPP, EI), income tax, GST, and employee benefits; prepare and submit GST returns ● Ensure SCIC’s Board contact information is updated and submitted in a timely manner to the Canada Revenue Agency
Review and provide guidance on risks for all SCIC contracts with financial implications ● Prepare supporting information for the annual audit and liaise with external auditors as necessary, including liaising with the auditor on the preparation of annual tax return
Document and maintain complete and accurate supporting information for all financial transactions, and advise on compliance
In conjunction with the Executive Director, assist with the preparation of funder-requested financial reports and help to ensure lease, contract, and financial commitments are met in a timely manner
Evaluate software needs to meet SCIC’s financial data processing, control, and reporting requirements
Provide financial management guidance for SCIC staff including supporting the preparation of budgets for funding applications, and assisting with training staff on SCIC’s financial policies and procedures, as requested
Respond to requests for accounting information in a timely, professional manner ● Uphold the mission statement and values of SCIC, and comply with all SCIC policies and procedures
Provide relevant administrative support and services, as requested
Respond to telephone and email inquiries, as necessary

As our ideal candidate you will have:

5+ years of experience in financial roles with a CPA designation
Experience in NGO organizations and Non-for-Profit Accounting is desirable ● Proficiency with financial software (SAGE/QuickBooks is desirable)
Strong technological abilities (virtual collaboration, virtual communication, video conferencing, remote information management in cloud-based settings)
Proven ability to prioritize projects and initiate follow through with meticulous attention to detail and high-level accuracy
Excellent interpersonal skills, along with a strong work ethic coupled with tact and diplomacy
Flexible, self-motivated, proactive, and strong communication and presentation skills ● Proven self-starter with demonstrated project management, organizational, analytical, and multitasking skills
Professional discretion and ability to keep necessary financial information confidential

How to Apply:

To express your interest, please apply with your resume and cover letter

to [email protected] by October 16th, 2022.

Program Assistant

Accountable to: Executive Director

Primary Responsibility: Provide administrative program support to the Executive Director and other SCIC Staff

Hours of work: 100% FTE (35 hours/week)

Bargaining Unit: CUPE Local 3012

Primary Location: SCIC Office, Regina Saskatchewan

Remuneration: Starting at $26.30/hour (As per Schedule “A”)

Passionate about international cooperation?

The Saskatchewan Council for International Cooperation (SCIC) builds momentum towards a just, equitable, and sustainable world by enhancing the capacity of our members, educating and inspiring the public to take action, and creating connections among those we serve. Our future success is founded on a 48-year history of focusing on our mission, our values, and making a difference in the world.

The Position

We seek a results-oriented, accountable, and dependable Program Assistant, who plays a key role in keeping our office organized. You are a key player that prides yourself in getting things done, incredibly organized, tech savvy, enjoy working in a team that is highly productive and you take personal initiative.

This job description outlines the general areas of responsibility and ongoing tasks associated with this position. Specific tasks and priorities may be assigned or modified by management through program and work planning.

What does success look like?

Office and Program Administrative Duties:

Provide administrative support, including assisting with event planning, logistics coordination registrations management (including Eventbrite) for various SCIC events and activities;
General office duties and reception tasks including:
Responding to general inquiries, including management of the [email protected] email account;
Ordering office supplies;
Checking phone messages and mail;
Forwarding messages and inquiries to appropriate staff members;
Maintain organized hard and digital copy files and records;
Maintain member and other contact lists;
Assist the Executive Director and SCIC program staff with data collection and report development;
Assist with financial administration for accounts receivable/payable;
Assist with meeting coordination, planning, scheduling, and follow-up tasks as directed; and
In coordination with the Communications & Campaign Coordinator assist with managing e-newsletter mail outs, website updates, and social media monitoring.

Other Duties:

Participate in staff meetings and program planning as required;
Complete regular work plans and reports as required; and
Other tasks as assigned by the Executive Director.

As our ideal candidate you will have:

Successful completion of grade 12 and an administrative assistant diploma from a recognized post-secondary education institution. A relevant post-secondary education will be considered;
3+ years’ administration experience;
Demonstrated excellent oral, and written communication skills including copy-editing;
Excellent computer skills with proficiency in Microsoft Suite, Google Workspace and website hosting platforms such as Nation Builder;
Excellent planning and organizational skills with a demonstrated ability to organize multiple tasks and appropriately prioritize activities to effectively meet numerous deadlines;
Experience with event planning, logistics coordination;
Ability to be flexible, problem-solve and work independently;
Experience or demonstrated understanding of international cooperation, global solidarity, anti-oppression, gender equality, and/or global citizenship public engagement initiatives;
Ability to be flexible and to work in relatively unstructured situations;
Ability to work with minimal supervision with numerous deadlines; and
Ability to work effectively and cooperatively as a member of a small team.

How to Apply:

To express your interest, please apply with your resume and cover letter to [email protected] by October 16th, 2022.

Youth Coordinator

Accountable to: Executive Director, SCIC

Primary Responsibilities: Youth Leadership and Engagement Programming

Hours of work: 100% or 35 hours per week

Bargaining Unit: CUPE 3012, In-scope

Location: SCIC Office, Regina

Remuneration: Starting at $28.63/hr (As per Schedule “A”)

Passionate about international cooperation and youth?

The Position

We seek a passionate & visionary Youth Coordinator, who leads our youth programming and engages youth between the ages of 18 - 35 of diverse backgrounds in Saskatchewan. You will attract, inspire and engage youth for leadership and educational programs both in-person and online.

Youth Program Duties:

Coordinate Youth Leadership programming including Generating Momentum Leadership Camp, Youth Advisory Council, Experiential Learning Tour and virtual opportunities;
Foster collaborative programming partnerships (Regina Public Interest Research Group (RPIRG), Open Door Society, NextUp Saskatchewan, and so on!);
Work with partners to provide impactful youth leadership training and engagement opportunities across Saskatchewan;
Ensure SCIC’s development principles, values, and crosscutting themes (gender equality, human rights, environmental sustainability and innovation) are integrated into the Councils’ Youth Programming activities;
Liaise and support member based university campus groups; and
Foster and support opportunities for youth with member organizations

Other Duties:

Ensure appropriate quantitative and qualitative evaluation data is collected on all youth programs and events;
Work within budget and deliverable guidelines as outlined by funding agreements and as directed by the Executive Director;
Participate in staff meetings and program planning as required;
Complete regular work planning and reports as required;
Other duties as assigned by the Executive Director.

Knowledge, Skill and Ability Requirements:

Completion of a Bachelor degree plus 2-3 years of professional youth program design experience or an equivalent combination of education and experience;
Excellent written and oral communications skills; including proficiency with Microsoft Suite;
Demonstrated understanding of global to local connection, youth empowerment, intersectionality and solidarity education;
Experience working within a variety of cultural environments considered an asset;
Excellent organizational skills and experience with program planning, development, implementation, monitoring and evaluation, including RBM;
Ability to be flexible and to work in relatively unstructured situations;
Ability to work with minimal supervision with multiple deadlines;
Experience or proven interest in international cooperation, non-profit, humanitarian and/or education sector(s);
Ability to work effectively and cooperatively as a member of a team.

How to Apply:

To express your interest, please apply with your resume and cover letter to [email protected] by October 16th, 2022.

SCIC especially welcomes applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

SCIC requires all new hires to be fully vaccinated against COVID-19 as a condition of employment. SCIC has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds.

Applicants must be eligible to work in Canada. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority.

Thank you for your interest in the Saskatchewan Council for International Cooperation!

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