Program Assistant
SCIC is seeking a knowledgable and detail oriented individual interested in building momentum in Saskatchewan toward a more just and sustainable world to fill the role of Program Assistant.
This is an in-scope (CUPE Local 3012), permanent, 80% FTE part-time (28 hours per week) position. Regular hours are to be scheduled within normal office hours of 8:30am to 5:00pm Monday to Friday. Some special events, activities, and meetings may require you to work flexed time on evenings or weekends from time to time. Ability to travel within Saskatchewan and accommodate flexible hours is an asset for this position.
The following job description outlines the general areas of responsibility and ongoing tasks associated with this position. Specific tasks and priorities may be assigned or modified by management through program and work planning.
Office and Program Administrative Duties:
- Provide administrative support, including assisting with event planning, logistics coordination registrations management (including eventbrite) for various SCIC events and activities;
- General office duties and reception tasks including:
- Responding to general inquiries, including management of the [email protected] email account;
- Ordering office supplies;
- Checking phone messages and mail;
- Forwarding messages and inquiries to appropriate staff members;
- Maintain organized hard and digital copy files and records;
- Maintain member and other contact lists;
- Assist the Executive Director and SCIC program staff with data collection and report development;
- Assist with meeting coordination, planning, scheduling, and follow-up tasks as directed;
- In coordination with the Communications & Campaign Coordinator assist with managing
- e- newsletter mail outs, website updates, and social media monitoring.
Other Duties:
- Participate in staff meetings and program planning as required;
- Complete regular work plans and report as required;
- Other tasks as assigned by the Executive Director.
Knowledge, Skills & Ability Requirements:
- Demonstrated excellent oral, and written communication skills including copy-editing;
- Excellent computer skills with proficiency in Microsoft Suite, G-Suite, and website hosting platforms such as Nation Builder;
- Excellent planning and organizational skills with a demonstrated ability to organize multiple tasks and appropriately prioritize activities to effectively meet numerous deadlines;
- Experience with event planning, logistics coordination;
- Ability to be flexible, to problem-solve and work independently;
- Experience or demonstrated understanding of international cooperation, global solidarity,
- anti-oppression, gender equality and/or global citizenship public engagement initiatives;
- Ability to be flexible and to work in relatively unstructured situations;
- Ability to work with minimal supervision with numerous deadlines;
- Ability to work effectively and cooperatively as a member of a small team.
SCIC strives to improve justice, equity, diversity and inclusion within our workplace. We encourage applications from LQBTQI2+, BIPOC, and women. The successful candidate will not be expected to represent or speak on behalf of any group, community or lived experience other than your own.
Applications should be submitted electronically by Friday August 6, 2021 to the attention of SCIC’s Hiring Committee - [email protected] and should include a resume, cover letter.
Internships and Volunteering
Occasionally, SCIC accepts volunteer and internship positions. If you have a proposal for an internship with SCIC or a project idea, contact us!
Some overseas volunteer and internship postings with SCIC members offer compensation and travel costs. Visit the Volunteer/Work Abroad Page for more info.
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